Department Head

Crops Unit Associate Heads

Soils Unit Associate Heads

Executive Associate Head

Director of Seed Services

Administrative Assistant

Accounting Supervisor

Identifying Three Associate Heads

CSS Administrative Structure
September 2006

Head (Karow)

1. Overall departmental management & oversight
2. Departmental planning and staffing plans
3. Annual reviews - all
   1. annual reporting synchronization
   2. helping in the conduct of faculty evaluations
   3. facilitating reviews by faculty of students, post docs, FRA
   4. development of evaluation tools
4. Student scholarship nominations
5. Hyslop Farms – with assistance from all
6. Mentor committees for new faculty - establishment and monitoring

Crops Unit Associate Head (Mallory-Smith - term ending June 30, 2009)

1. UG Curriculum Committee and student recruiting with Chastain
   1. single class peer teaching evaluations – work with Peer Evaluation Committee
   2. more extensive individual faculty all classes review – work with Peer Evaluation Committee
2. Organizing and managing crops unit meetings
3. Crops graduate curriculum leadership
4. Crops building, space and safety management with Appleby
5. Greenhouse liaison
6. Annual reviews

Soils Unit Associate Head (Myrold - term ending June 30, 2008)

1. Awards nominations
2. Organizing and managing soils unit meetings
3. Soils graduate curriculum leadership
4. ALS building, space and safety management with Sandeno
5. Soils GTA assignments and Merit GRAs
6. Annual reviews

Executive Associate Head (Hayes - term ending June 30, 2007)

1. Managing P&T details – formal three-year reviews, letter requests, forms, clientele evaluations, student evaluation follow-up, final package development
2. Helping the head keep track of and respond to other who, what by when reporting needs
3. Working with the CSS webmaster
4. Annual reviews

Director of Seed Services (Curry)

1. General oversight of seed revenue program
2. Helping the head keep track of and respond to seed revenue related who, what by when requesting needs
3. Organizing and managing seed services meetings
4. Seed Lab building, space and safety management
5. Annual reviews

Administrative Assistant (Smith)

1. handle all personnel documentation and processes
2. work with head and associate heads to meet CAS, CES and OSU reporting requirements
3. be general liaison for Dept. Head with CAS support personnel
4. supervise departmental classified support staff
5. interface with seed services, USDA-ARS and other departments on personnel and related issues

Fiscal Affair Manager (Astin)

1. develop and maintain an accounting structure for all funds coming into the department in cooperation with the administrative team
2. work with CAS, CES and dept. head to develop initial budgets, monitor budget changes and close budgets each year
3. maintain up-to-date knowledge of budgetary dos and don’ts in the OSU system to assistant departmental members in successfully achieving program goals
4. supervise accounting classified support staff and student workers

Procedure for Identifying Three Associate Heads (unit heads and details person)

1. six-months prior to the end of an individuals appointment (associate heads will be on staggered, three-year terms), nominations will be called for.  People may nominate themselves or others.  If someone else nominates an individual, they will be asked if they are willing to serve.
2. a list on nominees will be routed by email to all faculty and staff with a straw poll requested.
3. the administrators who will be continuing in service will assess polling information and team composition and select an individual to fill the position.  The intent is to do this in sufficient time to allow efficient use of the backfill dollars provided to associate heads