CSS Administrative Structure

Head (Karow)

1. overall direction and guidance
2. budgets and legal issues
3. general personnel oversight
4. specific interface with off-campus faculty and their immediate supervisors
5. specific personnel oversight – admin team, admin support professionals, others?
6. annual review and success facilitation for non-tenured faculty
7. clientele relations
8. alumni relations
9. committees – ex officio curriculum, P&T, undergrad/grad scholarships

Unit associate heads (Hayes, Myrold)

1. unit meetings
2. building and safety management
3. unit curriculum
4. post tenure – 5-year reviews
5. peer teaching evaluation coordination
6. annual reviews on tenured faculty
7. split among associates – leadership for greenhouse, Hyslop Farm, Central Analytical?, computing resources, faculty awards committee, ex-officio on other committees??

Executive associate head (Huddleston)

1. develop policies, procedures and mechanisms to keep track of AES projects, P&T applications, Oregon Invests, mentoring committee operations and reporting, peer teaching evaluations, post-tenure reviews
2. work with webmaster to keep departmental page and admin site up to date
3. work with Jayne Smith and Marie Tindall to keep "how to" examples up to date – job descriptions, hiring procedures, blue sheets, pub sheets, grant application forms
4. develop and maintain lists of needs (maintenance, equipment, etc.) that can be used to respond to short-term offers of matching dollars that sometimes come our way
5. grant writing assistance for new and off-campus faculty
6. grant writing or writing coordination for grants that benefit the department as a whole – teaching grants, equipment grants, etc.
7. develop and maintain needed materials for CSREES and other formal departmental reviews

Director of Seed Services (Schweitzer)

1. coordinate overall operations of seed service groups
2. facilitate innovations in seed service groups
3. serve as on-going liaison with seed industry groups
4. research and propose options for addressing legal and technical issues that arise related to seed service
5. write grants to secure funds for seed science research related to the seed service units
6. work with seed service groups and seed science faculty to develop workshops and other educational tools for the local, national and international seed industry
7. coordinate the OSU Foundation Seed Project

Administrative Assistant (Smith)

1. handle all personnel documentation and processes
2. work with head and associate heads to meet CAS, CES and OSU reporting requirements
3. be general liaison for Dept. Head with CAS support personnel
4. supervise departmental classified support staff
5. interface with seed services, USDA-ARS and other departments on personnel and related issues

Accounting Supervisor (Astin)

1. develop and maintain an accounting structure for all funds coming into the department in cooperation with the administrative team
2. work with CAS, CES and dept. head to develop initial budgets, monitor budget changes and close budgets each year
3. maintain up-to-date knowledge of budgetary dos and don’ts in the OSU system to assistant departmental members in successfully achieving program goals
4. supervise accounting classified support staff and student workers

Procedure for Identifying Three Associate Heads (unit heads and details person)

1. six-months prior to the end of an individuals appointment (associate heads will be on staggered, three-year terms), nominations will be called for.  People may nominate themselves or others.  If someone else nominates an individual, they will be asked if they are willing to serve.
2. a list on nominees will be routed by email to all faculty and staff with a straw poll requested.
3. the administrators who will be continuing in service will assess polling information and team composition and select an individual to fill the position.  The intent is to do this in sufficient time to allow efficient use of the backfill dollars provided to associate heads

Committees

all on-campus faculty are expected to serve on at least one departmental or unit committee each year.  Typically each committee will be composed of faculty members (3-6) who rotate through to the chair position but variances will be allowed; professional faculty, FRAs, staff, and students will be asked to serve as appropriate. Volunteers will be called for but the administrative team also reserves the right to ask people to serve on a specific committee.

Departmental

1. Curriculum with unit sub committees
   1. each subunit with three on-campus faculty; one off-campus faculty; one EOU faculty; one undergraduate and one graduate student member
   2. committee will have major activity this fall/winter
   3. head ex-officio
2. P&T  - five tenured faculty members, two being off-campus, three year term of service – membership established by nomination and appointment by head using already established policy
3. faculty and staff awards – two on-campus faculty; two off-campus faculty; one professional; one seed lab; one seed certification; one research assistant/associate/post doc; and one classified staff member.  One of the unit heads will chair.
4. undergraduate and graduate student awards/scholarships – departmental advisor and advising assistant; two soils and two crops faculty; one crops and one soils undergraduate; one soils and one crops graduate student
5. esprit de corps/outreach – at least one faculty member; one research assistant/associate/post doc/professional rank; one classified staff; one graduate and one undergraduate student per unit; one seed lab; one seed certification; two plus off-campus; retirees and alumni as interested
6. Hyslop Farm – all projects using the farm may have one representative; one of the unit heads will chair
7. greenhouse - all projects using the greenhouse may have one representative; one of the unit heads will chair

Unit

1. graduate – three faculty and 1-2 graduate students
2. building and safety – varies by unit; one representative per floor or project; building manager – unit head will chair

Ad hoc – short-term committees established to address specific tasks- membership varies

1. Seminar – how should seminars be structured to encourage on-going participation – possible on-going committee
2. Computing – do we need an on-going committee or a response group
3. peer teaching evaluation – establish process we will use
4. professional 5-year review – establish process we will use

Where are we headed?  The following items will be administrative priorities over the next six months.

1. Putting administrative structure, policies and procedures, expectations in place
2. Establishing and working with the curriculum committee to evaluate current curriculum (both formal classes and other life-long learning opportunities), to revise as needed, and to make faculty assignment to best meet the needs of our students
3. To review all phases of departmental budgets, to share budget information highlights with faculty and discuss future directions
4. To make contact with old and new clientele groups and talk about the relationship those groups would like to have with the department.  Work toward some type of departmental liaison group.  Work with esprit de corps committee on information events for clientele liaisons
5. Make contact with alumni and determine the type of relationship these folks would like to have with the department.  Work with the esprit de corps committee and other campus organizations on events for alumni.
6. Determine fund raising priorities and begin work with Jennifer Milburn, OSU Foundation CAS Director of Development, to develop strategies