August 2009

Head (Karow)

1. Overall departmental management & oversight
2. Departmental planning and staffing plans
3. Annual reviews - with assistance from associate heads
   1. annual reporting synchronization
   2. helping in the conduct of faculty evaluations
   3. facilitating reviews by faculty of students, post docs, FRA
   4. development of evaluation tools
4. Student scholarship nominations
5. Hyslop Farms – with assistance from all
6. Mentor committees for new faculty - establishment and monitoring

Crops Unit Associate Head (Mallory-Smith)

1. Provide leadership on departmental committee(s)
2. Organizing and managing crops unit meetings
3. Crops graduate curriculum leadership
4. Crops building, space and safety management with Appleby
5. Greenhouse liaison
6. Assist in farm management
7. Annual reviews

Soils Unit Associate Head (Noller)

1. Organizing and managing soils unit meetings
2. Soils graduate curriculum leadership
3. ALS building, space and safety management with Sandeno
4. Soils GTA assignments and Merit GRAs
5. Annual reviews

Executive Associate Head (Hayes)

1. Managing P&T details – formal three-year reviews, letter requests, forms, clientele evaluations, student evaluation follow-up, final package development
2. Helping the head keep track of and respond to other who, what by when reporting needs
3. Working with the CSS webmaster
4. Annual reviews

Director of Seed Services (Curry)

1. General oversight of seed revenue program
2. Helping the head keep track of and respond to seed revenue related who, what by when requesting needs
3. Organizing and managing seed services meetings
4. Seed Lab building, space and safety management
5. Annual reviews

Administrative Assistant (Smith)

1. Handle all personnel documentation and processes
2. Work with head and associate heads to meet CAS, CES and OSU reporting requirements
3. Be general liaison for Dept. Head with CAS support personnel
4. Supervise departmental classified support staff
5. Interface with seed services, USDA-ARS and other departments on personnel and related issues

Fiscal Affair Manager (Pfund)

1. Develop and maintain an accounting structure for all funds coming into the department in cooperation with the administrative team
2. Work with CAS, CES and Dept. Head to develop initial budgets, monitor budget changes and close budgets each year
3. Maintain up-to-date knowledge of budgetary dos and don’ts in the OSU system to assistant departmental members in successfully achieving program goals
4. Supervise accounting classified support staff 

Procedure for Identifying Three Associate Heads (unit heads and details person)

1. Six-months prior to the end of an individuals appointment (associate heads will be on staggered, three-year terms), nominations will be called for. People may nominate themselves or others. If someone else nominates an individual, they will be asked if they are willing to serve.
2. A list on nominees will be routed by email to all faculty and staff with a straw poll requested.
3. The administrators who will be continuing in service will assess polling information and team composition and select an individual to fill the position. The intent is to do this in sufficient time to allow efficient use of the backfill dollars provided to associate heads