Crop and Soil Science

Department Handbook & Guidelines

CSS Department Handbook

CSS Department Handbook

MyOSU

Master Keys

1. Master keys

• Main office for Departmental check out
• Department Head. Currently: Jay Noller
• Associate Department Head. Currently: Tom Chastain 
• Administrative Staff. Currently: Kristin Rifai; Shauna Gutierrez; Emmalie Goodwin
• Building Manager. Currently: Arnold Appleby
• IT Staff. Currently: New hire -- ITCII, Tina Stahlstedt – ITCII, Aaron Moffett – ITCIII, Wayne Wood – Roots Operations Manager, Curt Onstott – Roots Infrastructure Manager, Assistant Building Manager, Farhad Shafa – IT manager seed certification. 
• One for check-out by student workers, managed by Curt Onstott
• No more, no less

2. All new Project Leaders:

• Spaces for which they have individual or shared responsibility (and building door); they in turn designate what spaces their staff should access. 

3. All current Project Leaders:

• No need to change, unless they have master keys.  If they do have a master key, in which case it should be returned to the key shop.

Departmental Guidelines on Painting

OSU does not have an ongoing program to re-paint indoor facilities, no matter how badly they may need it.

New faculty office painting, however, will be negotiated with the Department at time of hire.

The Department does not have a budget for ongoing building maintenance, so it is up to you to make your space presentable and livable. That said, OSU Facilities Services does set policy for painting. They have no objection to painting offices, labs, and other non-public areas with the following stipulations:

• You are responsible for buying the paint and all supplies. Check with the accounting staff to determine which of your accounts can be used for such a purpose.
• Paint should be of high quality, such as one of the better grades of Millers, Sherwin-Williams, Dutch Boy, etc. Cheap paints do not wear well, and they do not provide a good base for subsequent coats of paint. The extra cost of high quality paint is relatively minor.
• Paint should be off-white. No blacks, purples, reds, pinks, blues, etc. It does not have to match the original paint, but it should be similar.
• Think twice and paint once. A good paint job should last for years. Painting should be done by someone reasonably skilled. Inept use of drop cloths, spattering on light switches, ceiling, trim, floors, etc., can be a problem. You may want to consider having a professional do it. The Department will be glad to suggest painters.
• No public areas (classrooms, reception areas, seminar rooms, etc.) should be painted without review of the plans by the relevant building committee.

CSS Phone Directory

CSS Phone Directory

Soils Building Map (ALS)

Soils Building Map (ALS)

Crops Building Map (CROPS)

Crops Building Map (CROPS)

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Hiring

Hiring Temporary Work from Outside Agency

Short-Term Temporary Workload Needs
When a temporary workload need is expected to last 30 days or less, departments/units should use an external temporary employment agency to provide temporary workers for OSU. Administrative costs associated with placing a new employee on the OSU payroll for a limited period of time can be significantly higher than those associated with using a temporary employment agency. In addition, if a position is anticipated to perform 52 paid hours of work or less in a 30 day period, the department MUST use one of the approved external temporary agencies to contract an external temporary employee.

Submit Form Requesting temporary worker(s) to Administrative Manager
Temporary Employment Agency Request Form

Longer-term Temporary Worker Hiring Process

• Temporary recruitments must be posted competitively for a minimum of 5 business days, unless the appointee meets the Internal Appointee Guidelines.
• Temporary appointments must only be used for the purposes of meeting emergency, non-recurring or short-term workload needs.
• Temporary employees hired through OSU are represented under the SEIU Collective Bargaining Agreement. Represented temporary employees have the same classification title and base rate of pay for the appropriate classification as regular classified employees. Rates of pay for represented temporary employees must be within the established ranges (minimum and maximum) specified by the Collective Bargaining Agreement.
• Employment of temporary employees, other than to replace a regular employee on leave, cannot exceed the equivalent of six calendar months (1,040 hours) in a twelve month period, beginning with the first day of employment.

Student Workers

Students are limited to work a maximum of 20 hours per week or .49 FTE based on enrollment status and the number of credit hours they are taking. The 20 hour maximum applies to the following eligible students:

• Undergraduate and post baccalaureate students enrolled in 6 credit hours or more
• Graduate students enrolled in 3 credit hours or more
• International Undergraduate students enrolled in 12 credit hours or more
• International Graduate students enrolled in 9 credit hours or more

The number of hours Students may work during summer term depends on their enrollment status and the number of credit hours they are taking during the summer.

• Undergraduate, post baccalaureate, and Graduate eligible students
  • 20 hours per week if enrolled in 5 credit hours or more
  • 40 hours per week if enrolled in less than 5 credit hours
• International Undergraduate students
  • 20 hours per week if enrolled in 12 credit hours or more
  • 40 hours per week if enrolled in less than 12 credit hours
• International Graduate students
  • 20 hours per week if enrolled in 9 credit hours or more
  • 40 hours per week if enrolled in less than 9 credit hours

 Click here for more information about student employment at OSU.

FY 2018 graduate student costs

FY 2018 graduate student costs

Student Worker Hiring Process

Hiring Tenure-track Faculty

Review the Search Excellence Guide.

Documents for use in the hiring process:

•  Diversity Statement
•  Blank Position Description
•  Recruitment Template
•  Sample Screening Checklist
•  Applicant Disposition Worksheet   

Tenure-track Faculty Hiring Process

All OSU Hiring

Visit the OSU Human Resources website for additional hiring information.

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Travel & Reimbursements

Travel Pre-approval

Prior to out of state or out of country travel, each traveler must submit an email to the Department Head, using this template.  The subject line should read: "pre-approval for travel".

Travel Reimbursement Worksheet & Checklist

Fill out the Travel Reimbursement Worksheet, and submit it to Emmalie Goodwin after you've completed travel.  When you fill out the reimbursement worksheet the following are required:

• Name
• OSU ID Number
• Detailed purpose of trip
• Index number to charge travel to
• Indicate how you traveled and with whom (if applicable)
• Indicate if you had a meeting registration and how it was paid
• Authorization from department head to travel attached (if out of state or out of country)
• Attach lodging receipts (if room charges are split please include name of person you split the charges with)
• Airfare receipts if paid personally.  If you combined personal vacation with a work trip you must provide a comparable quote for airfare from the travel agent for the cost of flying only for the work trip.
• Attach meeting agendas (for meetings that have agendas).  If no agenda then state that there was no formal agenda for that meeting.
• Did you attend a conference?
  • Attach conference agenda
  • If you left early or stayed late after a conference, meeting or workshop, please indicate reason and/or if personal time was used.  All time from the time you leave Corvallis until the time you return to Corvallis needs to be documented.
  • If conference provided meals those meals may not be claimed on reimbursement.  If meals were provided and you did not participate indicate reason.
  • Lodging receipts attached.  If lodging is over per diem it will be covered if at the conference hotel or one of the conference recommended hotels.
  • Did you pay for the meeting registration?  If so, attach receipt showing proof that it was paid by you (i.e. with your last 4 digits of your card on it, etc.)
• Attach any other receipts:
  • Shuttle/Mass Transit/Taxi, etc. over $75.00 (tips are not reimbursable, only fare)
  • Parking receipts over $25.00
  • Rental vehicle gas receipts
  • Rental vehicle receipts
  • Meals hosted (meals, tips and beverages are to be itemized separately on receipt – NO ALCOHOL – tear tag showing only total charge is inadequate.  If itemized receipt not available, claimant must attach and sign a written statement specifying expense details.  A list of those attending, who they are, and the reason for hosting must also be attached.) 
  • Miscellaneous expenses
  • Baggage receipts
• International Travel?
  • Attach pre-approval to travel out of country.
  • Receipts may be in US Dollars or foreign currency. OANDA website will be used for currency conversions. If you have bank statements with actual amounts paid those can also be used for conversions.

Purchasing

Invoice & purchasing guidelines for the Crop and Soil Science Department

Invoice & purchasing guidelines for the Crop and Soil Science Department

BennyBuy

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Website

User Profiles

To edit your profile, visit cropandsoil.oregonstate.edu/user, and login with your ONID credentials. 

Web Requests

Need a faculty website for yourself or your lab group?  Wanting to add publications to your user profile?

Please fill out the web request form. 

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