- Research & Extension
- Employee Resources
1. Master keys
2. All new Project Leaders:
All employees must submit a timesheet on a monthly basis. For those employment types that only record leave taken, you must submit a timesheet even if you have no leave to report. By submitting your timesheet you are verifying that you do not have any leave to report. Click here to login to EmpCenter.
CSS Employees are strongly encouraged to sign up for direct deposit. To set up direct deposit:
All pre-planned leave requests should be requested through Empcenter. To request leave in EmpCenter:
On a weekly basis, we run a leave report and include your name on the CSS leave calendar.
The Family and Medical Leave Act (FMLA) and Oregon Family Leave Act (OFLA) were enacted to assist employees and employers in balancing the demands of the workplace with the needs of employees and their families when leave is needed for a serious health condition, pregnancy, parental, bereavement, and military family leave (exigency and caregiver leaves).
FMLA/OFLA provide unpaid, job-protected leave when you need to take time off work for your own serious health condition or because you need to care for an eligible family member with a serious health condition or for another qualifying event. Leave may be taken all at once or intermittently as the medical condition requires. The leave laws define who is eligible, what absences qualify, and how much leave time you may take during the leave year. Your health insurance benefits are protected and will be continued while you are on FMLA/OFLA leave.
The State of Oregon also provides protected leave for survivors of Domestic Violence, Sexual Assault or Stalking. This law provides job protected, paid leave for employees to seek services for themselves or a minor child and/or to relocate. Services may include, but are not limited to: legal and law enforcement assistance, counseling, and medical treatment. Visit OSU's HR site for more specifics about protected leave. To Apply:
Oregon State University has implemented a new web based tool called The Work Number™ to provide automated, immediate employment and income verifications for faculty, staff, and temps. No longer will you have to wait for information. This fast, secure service is widely known to lenders, banks and others, is easy to use and is considered a best practice by many other companies. Click here for more information.
Short-Term Temporary Workload Needs
When a temporary workload need is expected to last 30 days or less, departments/units should use an external temporary employment agency to provide temporary workers for OSU. Administrative costs associated with placing a new employee on the OSU payroll for a limited period of time can be significantly higher than those associated with using a temporary employment agency. In addition, if a position is anticipated to perform 52 paid hours of work or less in a 30 day period, the department MUST use one of the approved external temporary agencies to contract an external temporary employee.
Submit Form Requesting temporary worker(s) to Administrative Manager
Temporary Employment Agency Request Form
|1||Draft of Position Description (PD) (using recruitment template)||Supervisor|
|2||Send to APA for input to Peopleadmin System||Supervisor|
If you have a candidate that meets internal appointee guidelines, send name of applicant to APA along with PD
|4||Input to Peopleadmin System||APA|
|5||Position approved and posted to Jobs page||AMBC|
|6||If internal, applicant applies to special link provided by APA||APA|
If not internal, access the Peopleadmin system to look at applicants (using emailed link)
|8||Applicant Screening/Interviews/Candidate Selection (if not internal)||Supervisor|
Send the name of the chosen applicant(s), start date, hourly rate and index to APA
|10||APA provides hiring documents to applicants||APA|
Applicants meet with APA to submit hiring documents. Worker cannot begin work until CHC, DMV & I-9 has been completed
APA submits final paperwork to HR, timesheet is set up once through the approval process
Students are limited to work a maximum of 20 hours per week or .49 FTE based on enrollment status and the number of credit hours they are taking. The 20 hour maximum applies to the following eligible students:
The number of hours Students may work during summer term depends on their enrollment status and the number of credit hours they are taking during the summer.
|1||Access Student Position Request Form||Supervisor|
|2||Fill out Student Position Request Form||Supervisor|
|4||Position approved and posted to Jobs page||Student Employment Office|
|5||Access the Peopleadmin system to look at applicants (using emailed link)||Supervisor|
|6||Applicant Screening/Interviews/Candidate Selection||Supervisor|
Send the name of the chosen applicant(s), start date, hourly rate and index to Administrative Program Assistant
|8||Administrative Program Assistant processes hiring proposal||Administrative Program Assistant|
Applicants complete new hire paperwork via Docusign. Student cannot begin work until CHC, DMV & I-9 has been completed
|Student Employment Office|
Timesheet is set up once through the approval process
|Student Employment Office|
Review the Search Excellence Guide.
Documents for use in the hiring process:
|1||Head’s Draft of Position Description (PD) + Start-up Package - most likely from CSS Priority Staffing Portfolio||Head|
|2||Faculty Review (email)||Faculty|
|3||Department Draft of PD||Head|
Search Committee (SC) Formation
|Head and Faculty|
|5||Dean’s Approval of Department Draft PD and SC membership [2 weeks]||Dean|
|6||Search Committee charge||Head|
|CSS Admin and SC Chair|
Campus Interviews [1-2 weeks]
Candidate Selection [1-4 weeks]
|14||Hiring [2-6 weeks]||Admin. Manager|
You may access your position description via the OSU Jobs site. To view your position description:
Prior to out of state or out of country travel, each traveler must submit an email to the Department Head, using this template. The subject line should read: "pre-approval for travel".
Fill out the Travel Reimbursement Worksheet, and submit it to Emmalie Goodwin after you've completed travel. When you fill out the reimbursement worksheet the following are required:
To submit grades at the end of each term:
Check out the links below for information and video tutorials on grade submission. There is new content on the site to help troubleshoot common grading issues and questions.
Send an email to firstname.lastname@example.org to field any questions regarding the submission of grades.
Some issues have arisen with how incomplete grades are assigned. The policy for incomplete and alternate/default grades are summarized here: Incomplete Grade Summary.
The Office of the Registrar recommends the use of an Instructor-Student contract for the completion of "I" grades..
Undergraduate course development, and program additions and changes (including the major, minors, options and certificates) should not take place independently without consulting the Curriculim Committee. These guidelines must be followed by all faculty planning to develop a new course, significantly modify a new course, or add or change a major, minor, option, and or certificate, prior to any course development or program development or revision.
1. Provide an information presentation of proposed course or program, or significant changes to existing course or program, to the Curriculum Committee. If the Curriculum Committee supports the proposed action, move to the next step.
2. Brief the Department Head about the proposed action, specifically discussing the personnel affected, the teaching FTE implications, and the budget implications. If the Department Head supports the proposed action, move to the next step.
3. Prepare and submit a proposal to the Curriculum Committee including:
a. Course or program justification
b. Integration with curriculum
c. Student and departmental need/potential audience
d. Course syllabus or program outline
e. Syllabi of all existing courses that may have redundancy; or content of any similar programs
f. Modality: on-campus, Ecampus, or hybrid
h. Terms offered, including initial offering
i. Proposed frequency of course offering
4. The Curriculum Committee will meet with the faculty member to discuss the proposal.
5. The Curriculum Committee will vote on whether the proposal should proceed. If they are in support, move to the next step.
6. The Curriculum Committee will share the proposal with the CSS faculty at large via email. At the same time, the committee will announce an upcoming CSS faculty meeting where the proposal will be presented, and there will be an opportunity for discussion. Feedback will be collected via email responses and also based on the in-person discussion at the faculty meeting.
7. The Curriculum Committee will make a final decision on whether the proposal moves forward, taking into account this feedback.
Approved June 2020