Emmalie Goodwin:
Kristin Rifai:
Shauna Gutierrez:
CSS newsletter/manuscript/publication design
1. Master keys
2. All new Project Leaders:
3. All current Project Leaders:
OSU does not have an ongoing program to re-paint indoor facilities, no matter how badly they may need it.
New faculty office painting, however, will be negotiated with the Department at time of hire.
The Department does not have a budget for ongoing building maintenance, so it is up to you to make your space presentable and livable. That said, OSU Facilities Services does set policy for painting. They have no objection to painting offices, labs, and other non-public areas with the following stipulations:
All employees must submit a timesheet on a monthly basis. For those employment types that only record leave taken, you must submit a timesheet even if you have no leave to report. By submitting your timesheet you are verifying that you do not have any leave to report. Click here to login to EmpCenter.
CSS Employees are strongly encouraged to sign up for direct deposit. To set up direct deposit:
CSS Employees are strongly encouraged to sign up for online earning statements. To set up online earning statements:
Click here to view an annotated sample earning statement.
All pre-planned leave requests should be requested through Empcenter. To request leave in EmpCenter:
On a weekly basis, we run a leave report and include your name on the CSS leave calendar.
The Family and Medical Leave Act (FMLA) and Oregon Family Leave Act (OFLA) were enacted to assist employees and employers in balancing the demands of the workplace with the needs of employees and their families when leave is needed for a serious health condition, pregnancy, parental, bereavement, and military family leave (exigency and caregiver leaves).
FMLA/OFLA provide unpaid, job-protected leave when you need to take time off work for your own serious health condition or because you need to care for an eligible family member with a serious health condition or for another qualifying event. Leave may be taken all at once or intermittently as the medical condition requires. The leave laws define who is eligible, what absences qualify, and how much leave time you may take during the leave year. Your health insurance benefits are protected and will be continued while you are on FMLA/OFLA leave.
The State of Oregon also provides protected leave for survivors of Domestic Violence, Sexual Assault or Stalking. This law provides job protected, paid leave for employees to seek services for themselves or a minor child and/or to relocate. Services may include, but are not limited to: legal and law enforcement assistance, counseling, and medical treatment. Visit OSU's HR site for more specifics about protected leave. To Apply:
Oregon State University has implemented a new web based tool called The Work Number™ to provide automated, immediate employment and income verifications for faculty, staff, and temps. No longer will you have to wait for information. This fast, secure service is widely known to lenders, banks and others, is easy to use and is considered a best practice by many other companies. Click here for more information.
Short-Term Temporary Workload Needs
When a temporary workload need is expected to last 30 days or less, departments/units should use an external temporary employment agency to provide temporary workers for OSU. Administrative costs associated with placing a new employee on the OSU payroll for a limited period of time can be significantly higher than those associated with using a temporary employment agency. In addition, if a position is anticipated to perform 52 paid hours of work or less in a 30 day period, the department MUST use one of the approved external temporary agencies to contract an external temporary employee.
Submit Form Requesting temporary worker(s) to Administrative Manager
Temporary Employment Agency Request Form
Task | Personnel | |
1 | Draft of Position Description (PD) (using recruitment template) | Supervisor |
2 | Send to Shauna Gutierrez for input to Peopleadmin System | Supervisor |
3 |
If you have a candidate that meets internal appointee guidelines, send name of applicant to Shauna Gutierrez along with PD |
Supervisor |
4 | Input to Peopleadmin System | Shauna |
5 | Position approved and posted to Jobs page | AMBC |
6 | If internal, applicant applies to special link provided by Shauna Gutierrez | Shauna |
7 |
If not internal, access the Peopleadmin system to look at applicants (using emailed link) |
Supervisor |
8 | Applicant Screening/Interviews/Candidate Selection (if not internal) | Supervisor |
9 |
Send the name of the chosen applicant(s), start date, hourly rate and index to Shauna Gutierrez |
Supervisor |
10 | Shauna Gutierrez provides hiring documents to applicants | Shauna |
11 |
Applicants meet with Shauna Gutierrez to submit hiring documents. Worker cannot begin work until CHC, DMV & I-9 has been completed |
Shauna |
12 |
Shauna Gutierrez submits final paperwork to HR, timesheet is set up once through the approval process |
Shauna |
Students are limited to work a maximum of 20 hours per week or .49 FTE based on enrollment status and the number of credit hours they are taking. The 20 hour maximum applies to the following eligible students:
The number of hours Students may work during summer term depends on their enrollment status and the number of credit hours they are taking during the summer.
Click here for more information about student employment at OSU.
Task | Personnel | |
1 | Access Student Position Request Form | Supervisor |
2 | Fill out Student Position Request Form, adding (Shauna.Gutierrez@oregonstate.edu) to the Additional Email Address field | Supervisor |
3 | Input to Peopleadmin System | Shauna |
4 | Position approved and posted to Jobs page | Shauna |
5 | Access the Peopleadmin system to look at applicants (using emailed link) | Supervisor |
6 | Applicant Screening/Interviews/Candidate Selection | Supervisor |
7 |
Send the name of the chosen applicant(s), start date, hourly rate and index to Shauna Gutierrez |
Supervisor |
8 | Shauna provides hiring documents to applicants | Shauna |
9 |
Applicants meet with Shauna to submit hiring documents. Student cannot begin work until CHC, DMV & I-9 has been completed |
Shauna |
10 |
Shauna submits final paperwork to HR, timesheet is set up once through the approval process |
Shauna |
Review the Search Excellence Guide.
Documents for use in the hiring process:
Task | Personnel | |
1 | Head’s Draft of Position Description (PD) + Start-up Package - most likely from CSS Priority Staffing Portfolio | Head |
2 | Faculty Review (email) | Faculty |
3 | Department Draft of PD | Head |
4 |
Search Committee (SC) Formation
|
Head and Faculty |
5 | Dean’s Approval of Department Draft PD and SC membership [2 weeks] | Dean |
6 | Search Committee charge | Head |
7 |
Recruiting PD
|
Search Committee |
8 |
Position Posting
|
Admin. Manager |
9 |
Recruitment Monitoring
|
CSS Admin and SC Chair |
10 |
Applicant Screening
|
SC |
11 |
Phone Interviews
|
SC |
12 |
Campus Interviews [1-2 weeks]
|
|
13 |
Candidate Selection [1-4 weeks]
|
|
14 | Hiring [2-6 weeks] | Admin. Manager |
Visit the OSU Human Resources website for additional hiring information.
You may access your position description via the OSU Jobs site. To view your position description:
Click here to login to Digital Measures.
Click here to view examples of successful candidate dossiers.
(instructor-specific)
Prior to out of state or out of country travel, each traveler must submit an email to the Department Head, using this template. The subject line should read: "pre-approval for travel".
Fill out the Travel Reimbursement Worksheet, and submit it to Emmalie Goodwin after you've completed travel. When you fill out the reimbursement worksheet the following are required:
To submit grades at the end of each term:
Check out the links below for information and video tutorials on grade submission. There is new content on the site to help troubleshoot common grading issues and questions.
Send an email to gradingquestions@oregonstate.edu to field any questions regarding the submission of grades.
Some issues have arisen with how incomplete grades are assigned. The policy for incomplete and alternate/default grades are summarized here: Incomplete Grade Summary.
The Office of the Registrar recommends the use of an Instructor-Student contract for the completion of "I" grades. Click here to view the contract.
To edit your profile, visit cropandsoil.oregonstate.edu/user, and login with your ONID credentials.
Need a faculty website for yourself or your lab group? Wanting to add publications to your user profile?
Please fill out the web request form.